Admin & Document Controller

About the role

We are seeking a professional and well‑organized Admin & Document Controller to manage daily office administration, call handling, correspondence and document control activities while providing efficient support to management and the project team.

Key responsibilities

• Maintain and organise company and project documents, update registers, trackers and filing systems.
• Control document distribution, revisions and approvals, ensuring proper filing and easy retrieval of both electronic and physical records.
• Answer and direct incoming calls, take messages, assist with basic client or visitor inquiries and transfer calls appropriately.
• Manage daily office administration, handle emails, correspondence, courier documents and office records, coordinate meetings, appointments and visitors.
• Prepare letters, reports and other administrative documents, maintain office supplies and support general office requirements.

Required profile

• 3–5 years of UAE experience in Office Administration & Document Control.
• Experience with a real estate or property developer is preferred.
• Excellent English communication and professional telephone etiquette.
• Strong organisational, coordination and follow‑up skills; professional, presentable and detail‑oriented.

Required skills

• MS Office (Word, Excel, Outlook)
• Aconex or similar document management systems