Administration & HR Assistant – Immediate Joiner

About the role

We are seeking a proactive Administration & HR Assistant who can immediately join our team. The role supports daily office operations and core HR functions, ensuring smooth coordination across departments.

Key responsibilities

• Provide day‑to‑day administrative support to management and various departments.
• Manage office supplies, equipment, inventory and coordinate facility maintenance and vendor services.
• Schedule meetings, prepare agendas, record minutes and follow up on action items.
• Organise business travel, including flights, hotels, visas and itineraries.
• Assist with recruitment activities: post vacancies, schedule interviews and liaise with candidates.
• Support employee onboarding, maintain HR records and ensure compliance with company policies.
• Handle visa processing, labour documentation and employee administration.
• Maintain attendance, leave records and HR databases; assist payroll administration.
• Prepare employment documents such as offer letters and contracts.
• Ensure confidentiality of all employee and business information.

Required profile

• Bachelor’s degree in Business Administration, Human Resources or a related field.
• 3–5 years of experience in administration, HR administration or office management.
• Knowledge of UAE labour regulations is preferred.
• Excellent verbal and written communication skills in English; Arabic is an advantage.
• Strong organisational, multitasking and confidentiality skills.

Required skills

• Proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
• Experience with HRMS or ERP systems.