Administration Manager

About the role

The Administration Manager will lead and manage all administrative operations across the project location, ensuring efficient facilities, accommodation, transportation, vendor services and other employee support functions while maintaining cost‑effectiveness and compliance with company requirements.

Key responsibilities

• Manage day‑to‑day office and project administration activities, including staff and labour accommodation, camp management, utilities and related services.
• Oversee transportation and fleet operations, handling vehicle allocation, maintenance, registration, insurance and utilisation.
• Coordinate facility management, office maintenance, utilities, security, housekeeping and other support services.
• Administer vendor contracts, monitor service performance, manage renewals and handle commercial coordination.
• Handle office/property leases and administrative contracts, ensuring timely renewals and proper documentation.
• Liaise with government authorities for permits, licences and regulatory matters in collaboration with relevant teams.
• Support employee‑related administrative needs such as travel, accommodation, transportation and mobilisation.
• Monitor administrative budgets, expenses, petty cash and cost‑control initiatives.
• Ensure adequate office supplies, infrastructure, equipment and resources for smooth operations.
• Develop and implement administrative procedures, controls, MIS and reporting.
• Collaborate with HR, Finance, Procurement, Projects and other functions to provide seamless business support.
• Lead the Administration team and resolve operational issues promptly.

Required profile

• Bachelor’s degree in Business Administration, Management, Commerce or related discipline.
• 12–15 years of relevant experience with significant UAE/GCC administration exposure.
• Experience in EPC, construction, infrastructure, power or renewable energy projects preferred.
• Strong knowledge of UAE administrative and statutory requirements.
• Excellent communication, negotiation, planning and stakeholder‑management skills.

Required skills

• Proficiency in MS Office.
• Experience with administrative MIS and reporting systems.