Administration Officer – Aeropolitical Affairs (Arabic speaker)

About the role

The Administration Officer will support the Senior Vice President of Aeropolitical & Government Affairs, acting as the primary point of coordination for the SVP’s office. This role combines executive administration with high‑level stakeholder liaison, ensuring smooth daily operations and professional interaction with government authorities and senior external delegates.

Key responsibilities

• Manage the SVP’s calendar, schedule meetings, appointments and priority engagements with discretion.
• Prepare briefing packs, background notes, agendas and presentations for key meetings.
• Screen, draft and handle incoming and outgoing correspondence, including emails, letters and official memos.
• Coordinate high‑level meetings, ministerial visits and official delegations, overseeing protocol, hospitality and logistics.
• Arrange travel logistics – flights, hotels, visas, ground transport and detailed itineraries.
• Process expense reports, purchase requisitions and other budget‑related administrative tasks.
• Maintain official documents, reports, presentations and records with high accuracy.
• Track departmental activities, deadlines and deliverables using dashboards and trackers.
• Take and distribute accurate meeting minutes, ensuring clear documentation of action items.

Required profile

• Bachelor’s degree in Business Administration, Office Management or a related field.
• 3–5 years of progressive experience supporting C‑suite or SVP‑level executives, preferably in government, aviation or large corporate environments.
• Proven ability to handle confidential matters with professionalism and discretion.
• Advanced proficiency in English and Arabic, both written and verbal.

Required skills

• Strong written and verbal communication in English and Arabic.
• Excellent organizational and time‑management abilities.
• High attention to detail and accuracy in document handling.