Administrative Assistant / Data Entry Clerk

About the role

The Administrative Assistant / Data Entry Clerk provides comprehensive clerical support to the division, handling mail, reports, telephone communications, filing, and meeting coordination. The role ensures confidential and overflow work is processed according to established procedures.

Key responsibilities

• Type, proofread and distribute letters, reports and tabulations.
• Enter, amend and retrieve information; perform security copying and archiving of documents.
• Prepare routine letters and reports from brief notes or verbal instructions.
• Maintain filing systems and manage office stationery supplies.
• Handle incoming and outgoing mail, maintain registers and track correspondence.
• Answer telephone calls, schedule appointments, take messages and prepare contact lists.
• Arrange meetings, including conference rooms, visual aids, refreshments, and take minutes.
• Compile and circulate data as required.

Required profile

• Secondary School certificate.
• Minimum 4 years experience in data preparation and computer operations support within a large organization.
• Good knowledge of administrative procedures and handling of confidential information.

Required skills

What we offer

• Opportunity to work within a large, reputable organization.
• Exposure to a variety of administrative functions and continuous improvement initiatives.