Office Administrator (UAE National)

About the role

Saab is looking for a highly motivated Office Administrator who is an UAE national. The role supports day‑to‑day office operations, coordinates administrative activities and ensures compliance with company policies, especially within a defence and aerospace environment.

Key responsibilities

• Manage daily office operations, records, filing systems and documentation.
• Prepare reports, presentations, spreadsheets and business correspondence.
• Oversee vendor relationships, office supplies, service contracts and facility requirements.
• Support procurement, asset management and inventory tracking.
• Coordinate meetings, conferences and company events.
• Monitor office budgets, expenses and prepare related financial reports.
• Maintain company fleet records and follow up on traffic fines.
• Liaise with internal departments, external stakeholders, government authorities and international partners.

Required profile

• Bachelor’s degree in Business Administration, Management or related field.
• Minimum 5 years of office administration or management experience, preferably in an international or defence‑related environment.
• Excellent written and verbal English communication.
• Strong organisational, time‑management and problem‑solving abilities.
• High level of integrity, confidentiality and ability to work independently.

Required skills

• Expert‑level Microsoft Excel (advanced formulas, PivotTables, PivotCharts, Power Query, dashboards, data validation and automation).
• Advanced Microsoft Word and PowerPoint skills.
• Proficiency in Outlook, Teams, SharePoint and OneDrive.