Administrative Assistant

About the role

The Administrative Assistant provides proactive support to leaders and teams, handling calendars, meetings, travel, and day‑to‑day administrative tasks to ensure smooth business operations.

Key responsibilities

• Manage calendars for assigned leaders across multiple time zones, coordinating meetings and resolving conflicts.
• Arrange internal and external meetings, handling logistics and stakeholder communications.
• Coordinate business travel, prepare itineraries, and process expense reports in line with company policy.
• Provide day‑to‑day administrative support such as meeting logistics, note‑taking, action‑item tracking, and document management.
• Serve as the primary administrative contact for leaders and teams, ensuring timely communication.
• Support local leadership activities, executive visits, offsites, and other team events.

Required profile

• 3+ years of executive, administrative, or office support experience.
• Fluency in English (spoken and written) with strong written and verbal communication skills.
• High level of professionalism, discretion, and integrity handling confidential information.
• Ability to manage multiple priorities in a fast‑paced environment.

Required skills

• Proficiency with Microsoft Office.
• Proficiency with Google Workspace.
• Experience with collaboration tools such as Microsoft Teams or Slack.
• Familiarity with travel and expense management systems like Concur.
• Knowledge of enterprise systems such as Costpoint.