Administrative Assistant – Legal Department

About the role

We are seeking a reliable, organized, and detail‑oriented Administrative Assistant to support the Chief Legal Officer and the legal department from our Dubai office. This hands‑on role focuses on day‑to‑day coordination, document management, and ensuring smooth legal workflows.

Key responsibilities

• Provide daily administrative and coordination support to the Chief Legal Officer.
• Manage legal requests, approvals, deadlines, trackers, and pending action items.
• Support contract approval processes, including routing, signatures, filing, and record maintenance.
• Review documents for basic completeness (entity names, dates, parties, signatures, approval status).
• Ensure documents are accurately named, version‑controlled, stored, and easily retrievable.
• Coordinate with internal teams such as Finance, HR, Operations, Commercial, and other business units.
• Follow up with stakeholders to obtain missing information, signatures, approvals, or clarifications.
• Assist in preparing basic letters, forms, resolutions, templates, and contract approval forms.
• Maintain document trackers and keep records up to date.

Required profile

• Prior experience as an admin assistant or legal administrator (advantageous).
• Locally available in the UAE and able to work on‑site in Dubai, five days a week.
• Strong attention to detail and ability to handle confidential information.
• Good written and verbal English communication skills.
• Excellent follow‑up, tracking, and coordination abilities.

Required skills

• Microsoft Office
• E‑signature tools