Administrative Assistant to CEO – Tagalog Speaker

About the role

We are seeking a highly organized and proactive Administrative Assistant to support our CEO in Umm Al Quwain. The role requires fluent English and Tagalog communication and will ensure the smooth operation of the executive office in a fast‑growing perfume manufacturing environment.

Key responsibilities

• Manage the CEO’s calendar, appointments, meetings, emails and daily priorities.
• Prepare correspondence, reports, presentations, meeting agendas and other business documents.
• Organise executive meetings, record minutes and follow up on action points.
• Track tasks, deadlines and instructions assigned by the CEO and coordinate with responsible managers.
• Facilitate communication between the CEO and departments such as Production, Sales, Marketing, E‑Commerce, Logistics and Finance.
• Collect departmental updates for decision‑making and business reviews.
• Coordinate with suppliers, customers, distributors and other external stakeholders when required.
• Arrange local and international travel, including flights, hotels, transportation, visas and itineraries.
• Assist the CEO with company projects, special assignments and business initiatives.
• Maintain confidential records and handle sensitive information with discretion.

Required profile

• Bachelor’s degree in Business Administration, Management, Communications or related field (preferred).
• 2–5 years of experience as an Administrative/Executive/Personal Assistant.
• Previous experience supporting a CEO, General Manager or senior executive (preferred).
• Fluent English and Tagalog communication skills.
• Experience in manufacturing, perfume, cosmetics, FMCG, retail or trading (advantage).
• UAE work experience and a valid UAE driving licence (advantage).
• Own car preferred.

Required skills

• Proficient in Microsoft 365, especially Outlook, Word, Excel, PowerPoint and Teams.