Administrative Coordinator

About the role

The Administrative Coordinator provides operational and administrative support to the Jewellery department, ensuring smooth daily processes and supervising workshop activities. This position acts as a liaison between stores, suppliers, and internal teams to maintain accurate records and efficient workflow.

Key responsibilities

• Perform administrative tasks to keep daily operations up‑to‑date and accurate.
• Prepare and update monthly sales reports, store discount reports, and custom duty letters for import clearance.
• Compile product descriptions in Excel based on supplier pro‑forma invoices and manage advertising invoices and supplier correspondence.
• Handle stock verification, tagging, distribution to stores, and creation of Stock Transfer Orders in SAP.
• Manage petty cash flow for the Jewellery department and prepare monthly cash statements in SAP.
• Supervise workshop staff, issue job cards, monitor quality standards, and log job orders.
• Receive, store, and issue raw materials such as gold bars, diamonds, and precious stones while preventing loss or damage.

Required profile

• Strong attention to detail for accurate reporting and stock handling.
• Ability to supervise workshop personnel and coordinate with multiple internal stakeholders.
• Experience in preparing financial and customs documentation.
• Effective communication skills for liaising with stores, customers, and suppliers.

Required skills

• SAP
• Microsoft Excel