Administrative Executive (Finance, HR & IT)

About the role

The Administrative Executive provides comprehensive support across finance, human resources, information technology and general office administration. This role ensures smooth daily operations, accurate financial processing, and effective employee services while maintaining confidentiality and compliance with company policies.

Key responsibilities

• Disburse daily cash flow, manage expenses, and ensure proper documentation.
• Prepare annual budgets, forecasts, and monthly re‑forecasts.
• Process monthly payables, ensure timely invoice payments, and manage subcontractor payments.
• Record receivables, generate invoices, and produce monthly accounting reports including trial balance, general ledger and cash flow statements.
• Maintain and update employee databases, handle leave applications, ticket bookings, and visa documentation.
• Prepare certification letters, residence visa paperwork, and assist with visit visa applications.
• Act as PRO for immigration matters, renewing visas and memberships.
• Troubleshoot basic IT issues, procure hardware/software, and coordinate with the head‑office IT department.
• Manage front‑desk reception, handle calls and deliveries, and provide document control for projects.
• Monitor office supplies, coordinate staff movements, and attend government offices for submissions and renewals.

Required profile

• Proven experience in finance, HR and office administration.
• Strong understanding of company policies, budgeting and cash‑flow management.
• Ability to handle confidential employee records and visa processes.
• Basic IT troubleshooting skills and familiarity with hardware/software procurement.
• Excellent organizational and communication abilities.

Required skills