Administrative Secretary – Office Support

About the role

The Administrative Secretary provides comprehensive support to the direct supervisor, ensuring smooth coordination of meetings, documentation, and logistical requirements across internal and external stakeholders.

Key responsibilities

• Implement instructions and directives issued by the direct supervisor.
• Coordinate internal and external meetings, appointments, and visits in collaboration with relevant units.
• Arrange logistical requirements, documents, data, and records for the supervisor.
• Review correspondence, prepare meeting minutes and reports, and follow up on actions.
• Maintain electronic and hard‑copy filing systems for all relevant documents.
• Prepare, circulate, and track official documents and correspondence.
• Manage incoming and outgoing mail, ensuring timely delivery.
• Provide administrative and logistical support in coordination with organizational units.
• Perform any other duties related to the office’s work as assigned.

Required profile

• High School diploma (minimum 3 years) or equivalent Diploma (minimum 2 years).
• UAE nationality.
• Secondary school education level.

Required skills