Administrative Support Officer

About the role

The role provides proactive administrative support to ensure smooth daily operations across the business. You will act as a central point for documentation, supplies, and coordination with internal teams and external service providers.

Key responsibilities

• Prepare reports, presentations, correspondence, leave applications and transmittals as requested by the Line Manager.
• Manage inventory of pantry items, office supplies, stationery and consumables, and create purchase requisitions to maintain stock levels.
• Coordinate maintenance and repairs for office and warehouse equipment, including forklifts, stackers and vehicles.
• Serve as the contact for contractors, handling invoices, service reports and other submissions for approval.
• Maintain date‑sensitive documents such as vehicle registrations, licenses, tenancy agreements and contracts to ensure timely renewal.
• Administer company vehicles, arrange transportation schedules, and oversee utility bill payments.
• Ensure office facilities, equipment and furniture are well‑presented, functional and properly maintained.

Required profile

• Minimum High School Diploma or equivalent.
• At least two years of experience in an administrative or clerical role.
• Knowledge of clerical and administrative procedures, including bookkeeping, data entry and file management.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).