Administrator - Al Dhafra Region

About the role

Parsons is looking for an Administrator to join its team in the Al Dhafra region of Abu Dhabi, UAE. The role provides general administrative support to the team, helping keep records organized and day-to-day operations running smoothly.

Key responsibilities

• Maintain organized archives, ensure traceability of all records and track submissions and approvals
• Coordinate collection of missing documents, control document versions and organize physical and digital files
• Support audit reviews and maintain confidentiality controls
• Track correspondence and prepare document status summaries
• Assist with developing or updating reports, distribute them and update documentation as assigned
• Prepare basic correspondence and internal documents that do not need supervisor review
• Answer phone calls, take messages and direct inquiries to the right team member
• Sort and distribute incoming mail and help maintain organized filing systems
• Gather and input data to support the team's overhead budget
• Coordinate workspace and equipment needs (e.g. PCs, phones) and update internal contact directories
• Help prepare staffing and occupancy reports by gathering the required information

Required profile

• Bachelor's degree or diploma in a relevant discipline
• Minimum of 3 years of experience in an administrative role
• Strong organizational skills, excellent attention to detail and effective written and verbal communication
• Able to work independently, take initiative, prioritize tasks and meet deadlines within a team

Required skills

• Proficiency in Microsoft Office Suite: email, word processing, spreadsheets, databases and presentation tools