Administrator - Business Support

About the role

The Administrator - Business Support provides essential administrative and operational support to ensure efficient business processes. The role collaborates with multiple departments to streamline workflows, manage communications and support day-to-day office functions. It is an office-based position in Dubai with standard working hours.

Key responsibilities

• Manage calendars, schedule meetings and coordinate appointments for business units and management
• Prepare and distribute business correspondence, reports and presentations
• Support project coordination and track progress on deliverables
• Handle incoming calls, emails and visitor inquiries professionally and promptly
• Maintain filing systems, databases and records with confidentiality and accuracy
• Assist in preparing and monitoring budgets and expenses
• Coordinate travel arrangements, event planning and logistics support
• Liaise between departments to facilitate communication and information flow
• Support HR functions such as onboarding, employee records and training sessions
• Assist with procurement processes and vendor management
• Perform other administrative tasks as assigned

Required profile

• Bachelor's degree or diploma in Business Administration or a related field
• 2+ years of experience in administrative or business support roles
• Strong organizational, multitasking and time management skills
• Excellent verbal and written communication skills
• Attention to detail and commitment to confidentiality
• Ability to work independently and as part of a team
• Customer-service oriented with a professional demeanor

Required skills

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Preferred: project management tools such as MS Project, Asana or Trello
• Preferred: knowledge of basic accounting or finance principles, familiarity with HRIS or ERP systems, multilingual skills