Assistant Office Manager – Commercial

About the role

We are seeking a passionate Assistant Office Manager – Commercial to provide executive administration and office coordination support within a fast‑paced commercial department. The role reports to the Office Manager – Commercial and works closely with senior leadership.

Key responsibilities

• Provide comprehensive administrative support to the Commercial Office Manager, Chief Commercial Officer and the Commercial leadership team, including calendar, meeting and document management.
• Coordinate internal and external communications, maintain accurate records and manage shared inboxes, action trackers and meeting minutes.
• Support procurement and finance processes such as purchase requests, purchase orders, invoice tracking and budget monitoring.
• Assist with financial reporting, forecasting and cost tracking.
• Arrange domestic and international travel, handling flights, accommodation, visas and related documentation.
• Act as the point of contact for internal service requests and external stakeholders, ensuring timely follow‑up.
• Provide cover for the Office Manager during absences to ensure business continuity.

Required profile

• Diploma or Bachelor’s degree in Business Administration or a related field.
• 4–7 years of overall experience, with at least 3 years in executive support or office administration.
• Experience in large, complex organisations such as aviation, airports, retail, hospitality or real estate is preferred.
• Strong organisational, communication, prioritisation and problem‑solving abilities, with a high degree of confidentiality.

Required skills

• Proficiency in Microsoft 365 applications – Outlook, Teams, SharePoint, Excel and PowerPoint.
• Intermediate Excel skills for trackers, reconciliations and dashboards.
• Familiarity with procurement and finance workflows, including purchase requisitions, purchase orders and invoice processing.