Assistant to the HR Director

About the role

The HR Director Assistant provides comprehensive executive, administrative, operational and personal support to the HR Director, covering both professional responsibilities and personal daily activities. The role manages schedules, coordinates meetings, tracks tasks, follows up with HR teams, monitors compliance with internal policies and procedures, and supports the handling of HR-related violations. It also acts as a personal assistant, handling meals, transportation, travel, appointments and other day-to-day needs.

Key responsibilities

• Manage the Director's calendar, meetings, appointments and schedule, including reminders of important events and deadlines
• Handle personal arrangements such as meals, restaurant reservations, transportation, shopping and appointments
• Coordinate business and personal travel, including flights, accommodation, transportation and itineraries
• Handle communications, emails and bookings on behalf of the Director, and prepare meeting materials, documents, presentations and correspondence
• Assist in coordinating daily HR activities, following up on tasks assigned to HR team members and keeping track of deadlines and pending matters
• Support the review of HR documents and internal processes, and follow up on HR concerns, policy violations and employee matters, including collecting information and preparing documentation
• Coordinate with HR team members to gather reports and updates, take meeting notes, track action items and highlight matters needing the Director's attention

Required profile

• Bachelor's degree in Business Administration, Human Resources, Management or a related field
• Minimum 3 years of experience as a Personal Assistant, Executive Assistant, HR Assistant or in a similar administrative support role
• Good command of written and spoken English, with strong communication and interpersonal skills
• Proactive, responsible, service-minded, professional, discreet and trustworthy, with a strong commitment to confidentiality
• Flexible and adaptable to changing schedules, priorities and occasional last-minute arrangements
• Willing and able to travel frequently with the HR Director, domestically and internationally, with flexibility regarding work location and travel schedules
• Understanding of HR operations, internal procedures and employee relations is an advantage

Required skills

• Proficiency in Microsoft Office and Google Workspace
• Strong organizational and time management skills, with good attention to detail