Bid Coordinator

About the role

The Bid Coordinator will lead the end‑to‑end management of competitive bids and proposals for our Abu Dhabi operations. Working closely with design, operations, legal, finance and business development teams, you will ensure every tender submission is compliant, compelling and aligned with corporate strategy.

Key responsibilities

• Identify bid opportunities and manage the full bid lifecycle from qualification to final submission.
• Coordinate with internal stakeholders to gather technical, commercial and administrative information.
• Analyse RFPs, RFQs, ITTs and other tender documents to extract requirements, deliverables and deadlines.
• Maintain bid schedules, trackers and compliance checklists to monitor progress.
• Draft, edit and format technical and administrative sections, ensuring consistency with client specifications and company branding.
• Assemble supporting documentation such as company profiles, case studies, CVs and certifications.
• Conduct final quality checks, risk assessments and ensure contractual obligations are addressed before submission.
• Serve as the central point of contact for all departments and liaise with clients for clarifications.
• Update and manage the bid library, proposal templates and related databases.
• Track bid outcomes, produce win/loss analyses and recommend process improvements.
• Collaborate with Business Development to develop bid strategies.

Required profile

• Bachelor’s degree in Business Administration, Marketing, Engineering, Architecture or a related field.
• 5–8 years of experience in bid coordination, proposal preparation, tender management or business development.
• Proven ability to work cross‑functionally and meet tight deadlines.

Required skills

• Proposal writing and coordination
• Bid and tender management platforms
• Document management systems
• ERP systems
• CRM tools
• Microsoft Office suite
• Experience with RFQs, RFPs and ITTs