Bilingual Executive Assistant

About the role

The Executive Assistant is a trusted partner to the Executive Director, bringing order, foresight and disciplined follow-through to a busy, high-visibility office so that executive time and information stay focused on matters of greatest impact. The role manages the executive office, coordinates internal and external engagements and represents the office with senior government, advisory board, investor, partner, VIP and internal stakeholders. Fluent Arabic and English are essential, and candidates must currently live in the UAE and be prepared to live in Abu Dhabi.

Key responsibilities

• Manage a complex, changing calendar aligned to strategic, commercial, stakeholder and people priorities, protecting the Executive Director's time and anticipating competing demands.
• Maintain a clear daily and weekly view of priorities, decisions, deadlines, key relationships and emerging risks.
• Own the day-to-day organisation of the Office of the President & CEO, including information, requests, records and follow-ups.
• Screen, prioritise and respond to incoming correspondence, invitations and requests, escalating where needed.
• Prepare briefs, agendas, biographies, talking points and meeting packs, attend selected meetings, take minutes and track actions.
• Plan and coordinate complex domestic and international travel, including itineraries, transport, accommodation, visas and security or protocol requirements.
• Coordinate executive, advisory board, leadership, VIP and external meetings end to end, and anticipate logistical risks.
• Manage expenses, invoices, memberships and subscriptions, and handle confidential information with discretion.
• Improve office processes, maintain information security and document-control standards, and escalate emerging risks.

Required profile

• Significant experience as an Executive Assistant or equivalent supporting a CEO, Chair, Executive Director or similar high-profile executive.
• Demonstrated experience managing complex executive priorities across multiple businesses or stakeholder groups.
• Experience with senior government, advisory board, investor, VIP or international stakeholders is strongly preferred.
• Bachelor's degree or equivalent professional experience; executive-support or business-administration qualifications are advantageous.
• Fluent written and spoken English and Arabic.
• Currently residing in the UAE and prepared to live in Abu Dhabi.