China Overseas Coordinator – Trademark Administration & Monitoring

About the role

The China Overseas Coordinator will support the trademark administration and monitoring function for our China operations. You will act as the main liaison between the China head office, the Italy team, and internal stakeholders, ensuring all trademark files, filings, and related documents are accurate and up‑to‑date.

Key responsibilities

• Maintain digital and physical China trademark files; update shared drives and Excel tracking sheets.
• Cross‑check files received from the China head office before forwarding to the dedicated team or obtaining VP approval.
• Coordinate with the Italy team for buying appointments, seasonal purchases, and showroom order pricing.
• Perform daily reviews of trademark monitoring reports, track specified trademarks, and flag deadlines.
• Prepare, format, and organize trademark case documents; ensure completeness and consistency.
• Translate official Chinese documents into English for internal records.
• Manage compliance and case files, including notarization, legalization, and authentication processes.
• Serve as the coordination point for internal teams, head office, subsidiaries, and external agents, including visa applications when required.
• Support contract template updates, schedule follow‑ups, and assist in preparing internal reports.

Required profile

• Chinese national (mandatory).
• Fluent Mandarin (written and spoken) and strong English communication skills.
• Bachelor’s degree in Business Administration, Law, Intellectual Property or a related field (preferred).
• 2–4 years of experience in trademark administration, legal support, compliance or a similar administrative role.
• Prior experience with China trademark filings, monitoring, or coordination with agents is highly preferred.

Required skills

• Microsoft Excel for tracking and reporting.
• Document management and control.
• Chinese‑English translation of official documents.
• Trademark monitoring and filing procedures.