Department Administrator

About the role

We are looking for a highly organized and proactive Department Administrator to support our Communication & Marketing Department while also assisting the Finance Director with executive and secretarial duties. The role requires strong multitasking abilities and the capacity to manage multiple priorities in a fast‑paced corporate environment.

Key responsibilities

• Provide comprehensive administrative support to the Communication & Marketing Department, including coordination of internal and external communications, newsletters, and corporate events.
• Assist in the preparation, review, and distribution of marketing and branding materials and support website content updates.
• Coordinate marketing campaigns, events, promotional activities, and maintain accurate CRM data.
• Manage the Finance Director’s calendar, meetings, travel arrangements, and prepare agendas, presentations, reports, and meeting minutes.
• Handle confidential correspondence, act as a liaison between the Finance Director and internal departments, and provide general secretarial support as needed.

Required profile

• Bachelor’s degree in Business Administration, Marketing, Communications, or a related field.
• 3–5 years of experience in administration, departmental coordination, or executive assistance.
• Excellent written and verbal communication skills in English.
• Strong attention to detail, proactive mindset, and ability to work independently.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• CRM systems
• Database management