Events Coordinator MENA

About the role

Xsolla is looking for a trustworthy, self-driven Events Coordinator to join its Global Experiential Marketing team as a founding member of its new Dubai hub. The role is in-office at the Dubai hub, with occasional local and regional travel, and works closely with the Event Operations Manager and regional colleagues. It suits someone with strong local market knowledge of Dubai and the wider UAE who wants to deliver polished events, including Xsolla's presence at the DFGC/Xsolla events expo and the Xsolla Club.

Key responsibilities

• Coordinate local venue searches in Dubai and the wider UAE and negotiate hire, F&B and associated costs
• Source and manage local vendors for booth production, AV, event rentals, video/photography and merchandise
• Support delivery of sponsorship deliverables at the DFGC/Xsolla events expo and other local events
• Plan and deliver community-driven events to drive Xsolla Club membership and awareness
• Maintain local event budgets, update costs regularly and in the correct currency
• Research and book hotels for staff attending Dubai-hosted events with the hotel sourcing agency
• Set up new local events on the Xsolla events page, including copy, venue details and logos
• Support event registration setup, including copy, graphics and registration forms
• Liaise with local event organizers to research new opportunities and review sponsorship options
• Coordinate logistics for speaking sessions with BD, Product and Creative teams
• Keep the event roadmap tracker current with local sponsor information, dates and links
• Log creative briefs (Jira) for local event materials and follow through to completion
• Support on-site delivery and on-site membership at Xsolla Club

Required profile

• 2+ years of professional experience in events, marketing or vendor coordination
• Bachelor's degree in Marketing, Business Administration, Communications or a related field
• Demonstrated knowledge of the Dubai/UAE venue, vendor and event landscape
• Preferred: experience in the video games, tech or software industry, Arabic language skills, and existing relationships with UAE venues, vendors or event organizers

Required skills

• Project management tools such as Atlassian Suite, Jira, Asana, Monday.com
• Google Workspace

What we offer

• Unlimited flexible time off
• Private health insurance
• Personalized career roadmap and professional development through training and education