Executive Administrative Assistant

About the role

Petronex, a privately held energy trading and marketing firm based in Dubai, is looking for a highly capable Executive Administrative Assistant. The role supports senior leadership while overseeing the day‑to‑day operations of the office in a fast‑moving, high‑trust environment.

Key responsibilities

• Manage executive calendars, meetings, and travel itineraries across multiple time zones, including visa and accommodation arrangements.
• Oversee daily office operations, facilities, supplies, equipment, and service contracts; negotiate with landlords, suppliers, and IT providers.
• Maintain corporate compliance, free‑zone licensing, document registers, and coordinate KYC and audit documentation.
• Administer the full employee lifecycle: contracts, onboarding/offboarding, visas, Emirates ID, medical insurance, and support payroll processing.
• Coordinate recruitment logistics, schedule performance reviews, and keep training records up to date.
• Act as first point of contact for visitors, counterparties, banks, auditors, and government entities.

Required profile

• Proven experience in executive support and office management within a professional services or trading environment.
• Strong sense of ownership, discretion, and precision in handling confidential information.
• Excellent organizational skills and ability to manage multiple priorities in a lean, entrepreneurial team.

Required skills

What we offer

• Opportunity to work in a dynamic international energy trading firm.
• Exposure to senior leadership and cross‑regional operations.
• Competitive compensation package.