Executive Administrator – Operations & Business Support

About the role

We are seeking a proactive and highly organized Executive Administrator to support the Owner/Managing Director and oversee day‑to‑day business operations in Abu Dhabi. This senior‑level position blends executive assistance with business setup, compliance, finance coordination, HR support, and stakeholder management.

Key responsibilities

• Provide comprehensive administrative support to the Owner/Managing Director, including calendar management, travel arrangements, and preparation of reports, presentations, and meeting minutes.
• Coordinate company formation, branch registrations, trade‑license renewals, visas, permits, and maintain corporate records in line with UAE regulations.
• Oversee daily operational workflows, monitor office facilities, vendor contracts, supplies, and ensure project deadlines are met.
• Work with Finance to process invoices, purchase orders, expense claims, assist with budget monitoring, and prepare financial summaries.
• Support HR functions such as recruitment documentation, onboarding, personnel records, leave tracking, and training coordination.
• Manage relationships with suppliers, consultants, government entities, and business partners, including quotation sourcing and contract renewals.
• Maintain filing systems, draft official correspondence, and handle procurement of office supplies and equipment.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field.
• Several years of experience in executive administration, operations, or business support, preferably in a fast‑paced environment.
• Strong attention to detail, ability to handle multiple priorities, and maintain strict confidentiality.

Required skills