Executive Assistant – Administration & Operations (Office of the Provost)

About the role

The Office of the Provost at New York University Abu Dhabi is seeking an Executive Assistant to provide comprehensive administrative and organizational support to the Vice Provost and senior academic leaders. This role ensures smooth coordination of executive operations, stakeholder engagement, and office management across Abu Dhabi and New York campuses.

Key responsibilities

• Provide high‑level administrative support to the Vice Provost and the Office of the Provost, including support for Nobel Laureates and senior academic leaders as needed.
• Manage complex calendars, schedule meetings, and coordinate travel (domestic and international) with detailed itineraries.
• Facilitate communication and act as liaison between leadership and internal/external stakeholders, ensuring timely follow‑up.
• Coordinate cross‑campus initiatives between Abu Dhabi and New York offices.
• Prepare correspondence, maintain records, document meeting minutes, and track action items.
• Process expenses, reimbursements, and financial documentation while maintaining confidentiality.
• Handle procurement activities, including purchasing and payment processing in line with university policies.
• Maintain office supplies, manage mail and deliveries, and ensure smooth day‑to‑day office operations.

Required profile

• Professionalism and discretion in handling confidential information.
• Ability to manage multiple priorities in a dynamic, high‑visibility environment.
• Strong relationship‑building skills with external partners, community members, and internal constituencies.
• Excellent organizational and communication abilities.

Required skills

What we offer

• Opportunity to work closely with senior university leadership and high‑profile academic stakeholders.
• Engagement with cross‑institutional projects spanning Abu Dhabi and New York.
• Professional development within a leading global university.