Executive Assistant - Dubai

About the role

The Executive Assistant provides day‑to‑day administrative support to the Line Manager, ensuring smooth communication with internal and external stakeholders. This role is pivotal in managing the manager’s schedule, correspondence, and travel arrangements in a professional and timely manner.

Key responsibilities

• Act as the primary point of contact between the Line Manager and stakeholders for information requests.
• Manage inbound and outbound calls, connecting the Line Manager with appropriate parties.
• Organise and coordinate meetings, maintaining an efficient diary and preventing schedule conflicts.
• Prepare agendas, draft reports, memos, circulars, and other correspondence as needed.
• Translate documents between Arabic and English while preserving content, context, and style.
• Handle filing, archiving, and retrieval of documents, ensuring accuracy, confidentiality, and integrity.
• Monitor office supplies and coordinate with Facilities Management, Procurement, or Contracts when required.
• Arrange travel and accommodation services for the Line Manager.

Required profile

• Demonstrated ability to provide comprehensive administrative support to senior management.
• Strong organizational skills with attention to detail in scheduling and document handling.
• Professional communication skills for interacting with internal and external parties.
• Ability to maintain confidentiality of sensitive information.

Required skills