Executive Assistant – Full‑time, Abu Dhabi

About the role

We are seeking a proactive, organized, and reliable Executive Assistant to provide day‑to‑day administrative and operational support for our Abu Dhabi office. The role is full‑time and onsite, reporting directly to senior leadership. The ideal candidate will have excellent written and spoken English and the ability to manage tasks independently while maintaining professionalism.

Key responsibilities

• Manage calendars, meetings, appointments, and scheduling.
• Draft, edit, and proofread emails, documents, and presentations.
• Coordinate internal and external communications.
• Take meeting notes and follow up on action items.
• Conduct online research and prepare summaries or reports.
• Organise files, documents, and important information.
• Assist with interview scheduling and recruitment coordination.
• Support travel arrangements when required.
• Track deadlines and ensure tasks are completed on time.
• Provide general administrative and operational support, handling confidential information with discretion.

Required profile

• Excellent written and verbal English communication skills.
• 4‑5 years of experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, Operations Coordinator, or similar role.
• Strong organisational and time‑management abilities with attention to detail.
• Ability to work independently and manage multiple priorities.
• Professional attitude, reliable, responsive, and proactive.

Required skills

• Google Workspace or Microsoft Office.
• Collaboration tools such as Slack, Notion, ClickUp, Asana, Trello.
• AI productivity tools like ChatGPT, Claude, Gemini.