Executive Assistant (GoHighLevel & IT) – Freelance Remote

About the role

We are seeking a proactive, tech‑savvy Executive Assistant to support a solo founder who runs an IT consulting, real estate, and GoHighLevel services business. Working remotely, you will streamline communication, manage schedules, and maintain operational systems so the founder can focus on strategic growth.

Key responsibilities

• Manage Outlook and mail.com inboxes: triage, prioritize, label, draft replies and prepare daily executive briefs.
• Control calendar across multiple time zones, schedule, reschedule and build buffers using time‑blocking and SOPs.
• Set up and maintain GoHighLevel pipelines, calendars, automations, forms, funnels and campaigns; handle contact lists, tagging and list hygiene.
• Draft, schedule and publish social media posts on Instagram, Facebook, X and TruSocial; repurpose content and perform light design in Canva.
• Research corporate formation, state compliance and domain registration; track filing deadlines and maintain a compliance calendar.
• Coordinate with tenants, contractors and vendors for property maintenance; manage records in property‑management software and maintain an after‑hours escalation playbook.
• Communicate daily via the secure OurLink platform, join calls on Google Meet and use AI tools (Gemini, Claude, ChatGPT) for drafting summaries and content.
• Handle sensitive data with strict confidentiality under NDA.

Required profile

• Proven IT background with strong understanding of business processes.
• Experience supporting senior executives in a fast‑moving, multi‑industry environment.
• Highly organized, detail‑oriented and able to work independently.
• Comfortable handling confidential information and working under NDA.

Required skills

• GoHighLevel platform
• Outlook / mail.com email management
• Google Meet
• AI tools: Gemini, Claude, ChatGPT
• Canva for light design
• Social media platforms: Instagram, Facebook, X, TruSocial
• OurLink secure communication platform