Executive Assistant – Investment Management (UAE Nationals)

About the role

The Executive Assistant will provide comprehensive administrative support to the Investment Management department, ensuring smooth coordination of all departmental activities. This position is open exclusively to UAE nationals and is based in Abu Dhabi.

Key responsibilities

• Coordinate activities across functions and liaise with other Team Assistants and Executive Assistants.
• Organise, file and maintain both paper and digital correspondence for the department.
• Schedule appointments, prepare agendas and arrange meetings, including minute taking and follow‑up.
• Screen calls and visitors, manage travel bookings, visa applications and expense claims.
• Draft letters, official correspondence and high‑quality PowerPoint presentations.
• Process contracts, approval documents, invoices and ERP actions such as raising TCRFs.
• Monitor attendance, vacation planning and ensure timely departmental correspondence.

Required profile

• Strong relationship‑building skills with internal and external stakeholders.
• Practical command of English and Arabic, both written and spoken.
• Ability to handle confidential information with discretion.
• Excellent communication, interpersonal and organisational abilities.
• Good understanding of policies, procedures and work methods.

Required skills

• Proficiency in PowerPoint for internal and external presentations.
• Experience with ERP systems and processing invoices.
• Knowledge of TCRFs (Technical Change Request Forms).