Executive Assistant

About the role

We are seeking an experienced Executive Assistant to provide high‑level support to multiple senior leaders in a global real‑estate and engineering consultancy. The role operates in a fast‑paced, matrixed environment, handling confidential information and coordinating activities across time zones.

Key responsibilities

• Provide executive support to C‑suite and Executive Committee members, maintaining confidentiality and sound judgment.
• Manage complex, multi‑time‑zone calendars, balancing shifting priorities and stakeholder engagements.
• Coordinate global travel logistics, including flights, accommodations, visas, ground transport and itineraries.
• Prepare, format and coordinate executive‑level documents such as presentations, reports, briefing packs and correspondence.
• Act as central point for executive administration, continuously improving processes, workflows and documentation.
• Process and approve expenses in line with internal governance and reporting requirements.
• Deliver ad‑hoc administrative and operational support to senior leadership as needed.
• Collaborate with other Executive Assistants to ensure seamless coverage and consistent ways of working.

Required profile

• Proven experience supporting C‑suite or senior executives, preferably in a large, global or matrixed organization.
• Demonstrated ability to manage multiple stakeholders, competing priorities and confidential matters with professionalism.
• Strong organisational skills, attention to detail and confidence working across international teams and cultures.
• Calm, proactive, highly adaptable and able to anticipate needs in a demanding environment.

Required skills

• Microsoft Office (Word, Excel, PowerPoint, Outlook)