Executive Assistant

About the role

We are looking for a highly professional, agile, and strategic Executive Assistant to support the Managing Director of a complex multinational matrix organization. The role involves managing priorities, executive communications, governance activities, and cross‑functional coordination across regional and global stakeholders.

Key responsibilities

• Manage complex, dynamic calendars across multiple time zones, coordinating leadership meetings, strategic reviews, board discussions and global forums.
• Anticipate scheduling conflicts, prioritize travel and business commitments, and proactively adjust plans to maximize executive effectiveness.
• Act as primary liaison between the Managing Director and internal/external stakeholders, building strong relationships with senior leadership, global teams, clients and partners.
• Prepare presentations, reports, meeting packs and executive communications; drive follow‑ups on action items and governance trackers.
• Organise end‑to‑end domestic and international travel, including itineraries, visas, accommodations and expense management.
• Support the Managing Director on strategic initiatives, special projects and cross‑functional coordination, maintaining robust documentation and briefing materials.

Required profile

• Bachelor’s degree preferred.
• Minimum of 5 years of experience supporting senior executives in a fast‑paced, high‑visibility environment.
• Demonstrated ability to handle confidential information with discretion.

Required skills