Executive Assistant

About the role

Scribex Technologies, a Dubai‑based software development firm, is looking for a proactive Executive Assistant to support its senior management team on a full‑time, on‑site basis. The role combines traditional administrative duties with basic finance and operations support, ensuring smooth daily operations and effective communication across the organisation.

Key responsibilities

• Manage executive calendars, schedule appointments and coordinate travel arrangements.
• Assist with event planning and meeting logistics.
• Prepare, edit and format documents, reports and presentations.
• Provide basic bookkeeping, handle invoice processing and monitor bill payments.
• Coordinate subcontractor agreements and verify compensation calculations.
• Maintain professional phone etiquette, answer and direct calls, and handle correspondence.
• Organise office filing systems, order supplies and support general research tasks.

Required profile

• University diploma.
• Minimum five years of experience as an Executive or Administrative Assistant.
• Fluent professional English; Arabic is a plus.
• Strong attention to detail, proactive problem‑solving and ability to handle confidential information.

Required skills

• Proficiency with Google Workspace (Docs, Sheets, Slides, Calendar) or comparable suites such as Microsoft Office or Zoho Workspace.