Executive Assistant

About the role

The Executive Assistant provides comprehensive administrative support to senior management, ensuring smooth daily operations and effective communication within the department. This role combines diary management, travel coordination, correspondence handling, and records administration to enable the manager to focus on core business activities.

Key responsibilities

• Manage the manager’s calendar, schedule meetings, and prepare necessary documentation.
• Arrange domestic and international travel, including itineraries and expense reporting.
• Handle incoming calls, route communications, and follow up on action items.
• Draft, review, and circulate correspondence, ensuring timely and accurate responses.
• Maintain filing systems and oversee records management in line with company policies.
• Process requisitions for office supplies and services, securing appropriate SAP authorisations.
• Coordinate with suppliers, monitor invoices, and ensure compliance with procurement procedures.

Required profile

• Bachelor’s degree in Administration, Business Management, or a related field.
• Minimum of 5 years of experience in a similar executive support role within a medium to large organization.

Required skills

• Proficiency with SAP for account allocation and requisition processing.