Executive Assistant

About the role

We are looking for a proactive Executive Assistant to support the General Manager across two Dubai offices and liaise with HR teams in New Zealand and the United Kingdom. The role combines high‑level administrative support with cross‑border coordination of HR and office operations.

Key responsibilities

• Provide day‑to‑day administrative and operational assistance to the General Manager in both Dubai locations.
• Facilitate internal communication between Dubai offices and overseas headquarters (NZ & UK).
• Assist HR teams with onboarding, documentation, attendance tracking and employee records.
• Support recruitment activities such as interview scheduling, candidate coordination and initial screening.
• Manage office administration, including vendor relations, supplies and basic facilities.
• Prepare reports, presentations and other internal documents as required.
• Ensure compliance with company policies and local UAE regulations.
• Organise internal meetings, events and staff communications.

Required profile

• Bachelor’s degree or equivalent experience.
• 1‑3 years of experience in administrative, HR coordination or assistant roles.
• Strong organisational and multitasking abilities.
• Excellent written and spoken English; Chinese is a plus.
• Ability to work across time zones and maintain discretion.

Required skills

• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft PowerPoint.

What we offer

• Visa sponsorship.
• Medical insurance.
• Discretionary bonus.