Executive Assistant

About the role

The Executive Assistant will support the Chief Executive Officer of a leading client, handling high‑level administrative tasks and ensuring smooth office operations. This position is critical for effective communication, schedule management, and confidential information handling.

Key responsibilities

• Coordinate and manage executive calendars, schedule meetings, appointments, and travel arrangements.
• Act as primary liaison between the executive and internal/external stakeholders, screening calls and emails.
• Prepare agendas, materials, and take minutes for executive meetings, ensuring follow‑up actions.
• Arrange complex travel itineraries and process travel expense reports.
• Handle sensitive and confidential information with discretion.
• Draft, edit, and proofread correspondence, reports, and presentations; maintain electronic and hard‑copy filing systems.
• Assist in task prioritization, delegate to staff, and monitor completion.
• Collaborate with administrative staff for office operations, manage supplies, and communicate vehicle fines to HR.
• Execute tasks assigned by the Chairman as required.

Required profile

• Bachelor’s degree.
• Proven experience as a secretary or in a similar executive support role.
• Excellent organizational and time‑management abilities.
• Strong verbal and written communication skills in English and Arabic.

Required skills

• Microsoft Office Suite
• Email systems
• Project management tools