Executive Assistant / Life Manager

About the role

We are two fast‑growing founders looking for a proactive Executive Assistant who will become the backbone of both our e‑commerce advertising agency and our mentorship business. Based in Dubai, you will work side‑by‑side with us in a dynamic, in‑person environment where no two days are alike.

Key responsibilities

• Manage and protect both founders' calendars, send reminders and handle follow‑ups.
• Coordinate group trips, events and in‑person meetings for up to 20 participants.
• Prepare and send contracts, proposals and client communications.
• Upload and organise mentorship content on the Skool platform, manage modules and resolve access issues.
• Transform call recordings into SOPs and training materials using AI tools.
• Oversee personal logistics such as meal‑plan calculations, health bookings and supplement stock.
• Maintain task lists, track open loops and ensure timely completion of all commitments.

Required profile

• Highly organized with a knack for anticipating needs before they arise.
• Comfortable thriving in a fast‑paced, entrepreneurial environment.
• Excellent communication skills and a strong sense of discretion.
• Willingness to work onsite in Dubai, including at villas, cafés and event venues.

Required skills

What we offer

• Competitive monthly salary of $3,500‑$4,500 USD.
• Full‑time, in‑person role with a vibrant, growth‑focused team.
• Direct exposure to the inner workings of two high‑performing businesses.