Executive Assistant & Office Manager

About the role

Eastdil Secured is seeking a proactive Executive Assistant and Office Manager to support multiple transaction professionals in its Dubai office. This full‑time, on‑site role combines high‑level administrative support with office‑management duties in a fast‑paced real‑estate investment banking environment.

Key responsibilities

• Manage complex travel arrangements, itineraries, agendas, and meeting calendars for transaction professionals.
• Coordinate, schedule, and prioritize meetings, ensuring alignment with business needs.
• Track and submit expense reports, process charitable contribution requests, and oversee client gifts in line with company policies.
• Edit, format, and print presentations and documents using PowerPoint, Word, Excel, and PDF tools.
• Maintain office supplies, handle equipment issues, and manage snack and food orders.
• Organise onboarding logistics for new hires, including desk, phone, and computer setup.
• Support health & safety compliance and assist with event and luncheon planning.

Required profile

• Strong teamwork orientation with the ability to collaborate across all internal levels and external partners.
• Excellent attention to detail and ability to manage multiple priorities in a dynamic environment.
• Proactive communication skills to keep professionals informed of upcoming commitments.

Required skills

• Microsoft PowerPoint
• Microsoft Word
• Microsoft Excel
• PDF editing and formatting
• Expense reporting
• Travel coordination
• Calendar management