Executive Assistant & Office Manager to CEO

About the role

We are a fast‑growing international company seeking a proactive Executive Assistant and Office Manager to support our CEO. The role combines high‑impact executive assistance with full ownership of office operations, ensuring the CEO can focus on strategic growth while the workplace runs smoothly.

Key responsibilities

• Manage the CEO’s calendar end‑to‑end, handling complex scheduling, time‑zone coordination and acting as a gatekeeper for requests.
• Prepare meeting agendas, pre‑reads and presentation materials; attend key meetings to capture notes, action items and drive follow‑through.
• Draft executive‑level communications, briefs and responses on behalf of the CEO.
• Oversee corporate facilities: lease agreements, Ejari registrations, insurance policies, business licences and relationships with landlords, building management and legal advisors.
• Handle vendor management, contract negotiations, SLAs and procurement of office supplies, equipment and services.
• Maintain office safety, access control systems, inventory tracking and maintenance schedules.
• Serve as the operational bridge between Business Unit Heads, identifying gaps and implementing solutions.
• Plan and execute corporate events, off‑sites, board meetings and high‑level client visits.

Required profile

• Proactive multi‑tasker with a solution‑oriented mindset.
• Excellent discretion and judgment handling confidential information.
• Strong organizational skills and ability to anticipate needs weeks in advance.
• Experience in both executive support and office/facilities management.

Required skills

• Advanced calendar and email management.
• Meeting preparation and minute‑taking.
• Vendor and contract management.
• Facilities compliance (leases, licences, insurance).
• Event planning and stakeholder coordination.