Executive Assistant – Printing & Packaging

About the role

We are looking for a highly organized, proactive, and detail‑oriented Executive Assistant to provide direct administrative and coordination support to senior management in a fast‑paced Printing & Packaging environment. The ideal candidate should have solid experience in the printing and packaging industry, excellent reporting and coordination skills, and the ability to manage multiple priorities while maintaining confidentiality and professionalism.

Key responsibilities

• Provide comprehensive administrative and executive support to senior management, including calendar, meeting, and travel coordination.
• Prepare management reports, presentations, summaries, dashboards and business correspondence.
• Coordinate meetings, prepare agendas and minutes, and follow up on assigned action points.
• Track pending tasks, deadlines and management instructions across departments.
• Maintain Excel trackers, reports, records and management dashboards.
• Assist with ISO/IMS documentation, records, procedures and audit preparation.
• Support internal and external audit requirements by coordinating documents and follow‑ups.
• Handle emails, official correspondence and communication on behalf of management.
• Coordinate with customers, suppliers, consultants and internal departments as instructed.
• Maintain confidentiality of sensitive company and management information.

Required profile

• Previous experience in the Printing & Packaging industry (mandatory).
• Proven experience as an Executive Assistant, Management Assistant or Personal Assistant.
• Good understanding of printing and packaging operations, terminology and production processes.
• Strong organizational, time‑management and multitasking abilities.
• Ability to work independently under pressure while handling multiple priorities.
• High level of professionalism, confidentiality and integrity.
• Excellent written and verbal communication skills.

Required skills

• Microsoft Office suite – Excel, Word and PowerPoint.
• ISO/IMS documentation and audit preparation.