Executive Assistant – Senior Leadership Support

About the role

The Executive Assistant provides dedicated support to Executive Directors, Managing Directors and senior stakeholders across Coverage, Debt Capital Markets, Infrastructure & Advisory, M&A and Markets businesses in the MEA region. The role ensures seamless diary management, stakeholder coordination and operational efficiency for senior leadership.

Key responsibilities

• Manage comprehensive diaries and calendars for senior executives, handling meeting scheduling, prioritisation and conflict resolution across multiple time zones.
• Organise domestic and international travel, including flights, accommodation, visas and detailed itineraries.
• Process employee expenses, reconcile statements and maintain accurate records.
• Oversee office management tasks such as desk moves, security access, visitor handling and facilities coordination.
• Maintain and distribute call reports, updating Salesforce and liaising with GIB Business Management.
• Support onboarding and off‑boarding activities with regional stakeholders.
• Coordinate client meetings, roadshows, conferences and marketing events across the region.
• Prepare meeting materials, presentations, briefing packs and follow‑up actions for senior management.
• Screen telephone calls, enquiries and requests while maintaining strict confidentiality.

Required profile

• Bachelor’s degree or equivalent.
• Excellent organisational, time‑management and communication skills.
• Strong numerical and analytical abilities with a customer‑centric mindset.
• Proven experience handling complex, confidential information.
• Ability to innovate, support change and solve problems in a multicultural environment.

Required skills

• Microsoft Office Suite (intermediate level).
• Oracle (including Oracle i).
• Salesforce.