Executive Assistant to CEO & Administrative Manager

About the role

We are looking for a highly organized Executive Assistant to support our CEO in Dubai. The role combines executive support with oversight of administrative operations and budget management, ensuring smooth office functioning and financial discipline.

Key responsibilities

• Manage the CEO’s calendar, appointments, meetings and travel arrangements.
• Prepare reports, presentations, meeting materials and correspondence.
• Coordinate communication between the CEO and internal/external stakeholders, take minutes and follow up on action items.
• Handle confidential information with the highest level of discretion.
• Oversee day‑to‑day administrative functions, vendor relationships and facility management.
• Develop and maintain administrative policies, support company events and special projects.
• Prepare, monitor and manage the administrative department budget, track expenses and ensure alignment with approved limits.
• Process invoices, purchase orders and vendor payments; analyze budget variances and produce financial reports.
• Identify cost‑saving opportunities and collaborate with Finance on budgeting, forecasting and expense reconciliation.

Required profile

• Bachelor’s degree in Business Administration, Finance, Management or a related field (preferred).
• 5+ years of experience as an Executive Assistant, Senior Administrative Assistant or similar supporting senior executives.
• Demonstrated experience managing administrative or operational budgets.
• Strong financial acumen and ability to maintain strict confidentiality.
• Ability to work independently and manage multiple priorities.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Office Suite