Executive Assistant to CEO (Dubai)

About the role

This full‑time, on‑site position supports the Chief Executive Officer of a Dubai‑based organisation. The Executive Assistant acts as the CEO’s trusted right hand, handling complex administrative tasks, stakeholder communication and international travel coordination.

Key responsibilities

• Manage the CEO’s calendar across multiple time zones, schedule meetings and organise logistics.
• Coordinate regular travel throughout the UK and Europe, including flight and accommodation arrangements.
• Handle confidential information and correspondence with the highest level of discretion.
• Maintain client and stakeholder relationships, ensuring smooth communication and follow‑up.
• Prepare expense reports, documents and presentations in line with company policies.
• Support day‑to‑day office operations to enable the leadership team to focus on strategic growth.

Required profile

• Proven experience in executive administrative support, preferably for C‑level leaders.
• Strong diary management skills, including coordination across time zones.
• Excellent written and verbal English; Malayalam and Tamil are mandatory.
• High level of integrity, discretion and ability to handle confidential matters.
• Organisational talent with keen attention to detail in a fast‑paced environment.
• Bachelor’s degree in Business Administration, Management or equivalent experience.
• Previous experience in Dubai or the GCC region is preferred.

Required skills

• Microsoft Office
• Google Workspace