Executive Assistant to Chairman

About the role

We are looking for a highly organized and proactive Executive Assistant/Office Administrator to support the Chairman and ensure the smooth operation of the office in Abu Dhabi. The role combines executive support, confidential correspondence handling, and coordination of both professional and personal matters.

Key responsibilities

• Manage the Chairman's calendar, appointments, meetings and travel arrangements.
• Coordinate schedules and appointments for the Board of Directors.
• Handle confidential correspondence, emails and official documents.
• Organise meetings, prepare agendas and take minutes when required.
• Assist with administrative matters for the Chairman’s family, including appointments and travel.
• Ensure efficient office operations and liaise with internal departments and external stakeholders.
• Follow up on action items, deadlines and important tasks on behalf of the Chairman.
• Maintain a high level of confidentiality, professionalism and discretion.
• Perform other administrative and executive support duties as assigned.

Required profile

• Bachelor’s degree in Business Administration, Management, Office Administration or a related field.
• Native or fluent Arabic speaker with excellent written and verbal English.
• Minimum 3 + years experience supporting C‑level executives, chairmen or board members.
• Proven ability to manage complex calendars, travel arrangements and board‑level coordination.
• Strong understanding of corporate governance protocols.
• High integrity, professionalism and ability to handle confidential information.

Required skills

• Advanced proficiency in Microsoft Outlook, Word, Excel and PowerPoint.
• Experience with virtual meeting platforms (e.g., Teams, Zoom).