Executive Assistant to Founder & CEO

About the role

We are looking for an exceptional Executive Assistant to support our Founder and CEO in Dubai. This high‑trust position goes beyond traditional administrative duties, providing structure, calm and follow‑through so the founder can focus on creating maximum value.

Key responsibilities

• Manage the CEO’s diary, inbox, travel arrangements and daily priorities with discretion.
• Act as a trusted gate‑keeper, protecting the CEO’s time and ensuring focus on high‑value activities.
• Prepare briefing notes, documents and context for meetings.
• Maintain accurate records, contacts, meeting notes and follow‑up actions in relevant systems, including CRM.
• Capture actions, track progress and ensure commitments are fulfilled.
• Coordinate travel, meetings, events, itineraries and logistics.
• Draft, review and polish emails, presentations and internal communications.
• Liaise with senior colleagues, clients, partners and external stakeholders professionally and discreetly.
• Bring structure to ideas, conversations and priorities, ensuring clear ownership and momentum.
• Support ad‑hoc projects, leadership activities and business development priorities.

Required profile

• Highly organized, proactive and deeply reliable.
• Excellent attention to detail and ability to manage multiple moving parts without becoming flustered.
• Strong emotional intelligence, discretion and commercial awareness.
• Ability to anticipate needs and act before being asked.
• Comfortable working at pace in an entrepreneurial environment.

Required skills

• CRM (experience with maintaining records and tracking actions).