Executive Assistant to Managing Director

About the role

We are looking for a highly competent Executive Assistant to support the Managing Director in a fast‑paced corporate environment. The role ensures the MD’s office runs smoothly, handling complex scheduling, communication, and confidential matters with professionalism and discretion.

Key responsibilities

• Manage the Managing Director’s calendar, meetings, travel arrangements and shifting priorities.
• Act as the primary point of contact for internal and external stakeholders.
• Prepare correspondence, reports, board materials and executive presentations.
• Organise leadership and board meetings, including agenda setting and minute‑taking.
• Coordinate international travel itineraries and related logistics.
• Liaise with Legal, HR, Finance and external partners on behalf of the MD.
• Handle confidential information with absolute discretion.
• Prepare briefing materials, research reports and executive summaries.
• Support special projects, cross‑functional initiatives and crisis coordination.
• Oversee filing systems, documentation control and office workflow.

Required profile

• Fluent in Arabic and English, both written and spoken.
• Bachelor’s degree in Business Administration or a related field.
• 4–6 years of experience supporting C‑level or Director‑level executives.
• Advanced proficiency in Microsoft Office, especially PowerPoint for executive‑level presentations.
• Strong organisational discipline, executive presence and the ability to work beyond standard office hours when required.
• High level of professionalism, discretion and resilience.

Required skills

• Microsoft Office (Word, Excel, PowerPoint)