Executive Assistant to Regional Operations Director

About the role

The Executive Assistant provides professional administrative support to the Regional Operations Director, ensuring smooth operations across schools in the UAE and Gulf region. The role involves managing communications, schedules, travel, and documentation to keep the director’s workflow efficient.

Key responsibilities

• Organise office operations and inter‑departmental workflows for efficient work flow.
• Handle clerical duties such as photocopying, faxing, mailing and filing.
• Answer and direct telephone calls for the Regional Operations Director and place outgoing calls on his behalf.
• Manage the director’s calendar, arrange appointments, meetings, conferences and business travel logistics.
• Act as liaison between the director, subordinates and other officials, transmitting directives and following up on assignments.
• Greet visitors, ensure hospitality and coordinate communication with department heads.
• Consolidate leave requests, monitor employee conduct and support smooth departmental operations.
• Develop presentations, coordinate training events and prepare meeting agendas, minutes and materials.
• Maintain regional documents, records and files in compliance with data protection and confidentiality policies.

Required profile

• Bachelor’s degree in Business Administration or equivalent.
• Fluent in English and Arabic.
• 2‑3 years of relevant administrative experience.
• Professional behaviour, ethical conduct and strong accountability.
• Excellent organisational skills with the ability to prioritise multiple tasks.
• Strong interpersonal and communication abilities.
• Ability to work collaboratively with regional and cross‑functional teams.