Executive Assistant - VIP Support

About the role

We are looking for a highly organized Executive Assistant to provide comprehensive administrative support to senior leadership. The role involves managing complex schedules, coordinating meetings, handling confidential correspondence, and ensuring the executive office runs smoothly.

Key responsibilities

• Manage and maintain executive calendars, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, preparing agendas, presentations, and meeting materials.
• Prepare, review, and manage correspondence, reports, presentations, and other business documents.
• Take meeting minutes, track action items, and follow up on deliverables.
• Handle confidential information with professionalism and discretion.
• Screen calls, emails, and visitors, ensuring timely responses.
• Coordinate with internal departments and external stakeholders on behalf of senior management.
• Maintain accurate filing systems, records, databases, and documentation.
• Assist in organizing corporate events, business meetings, and executive visits.
• Monitor office supplies and support administrative processes as required.
• Support the preparation of reports, dashboards, and presentations using Microsoft Office applications.
• Ensure compliance with organizational policies, procedures, and administrative standards.

Required profile

• Bachelor's degree in Business Administration, Management, or a related field.
• 3–5 years of experience as an Executive Assistant or in a similar role supporting senior management.
• Strong experience in calendar management, meeting coordination, and executive support.
• Excellent verbal and written communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with document management systems and collaboration platforms is an advantage.
• Strong organizational, multitasking, and time‑management abilities.
• Ability to work independently and prioritize tasks in a fast‑paced environment.
• High level of professionalism, discretion, and confidentiality.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook