Executive Office Administrator - Arabic Speaking

About the role

We are looking for a highly organized, proactive and discreet Executive Office Administrator who will provide comprehensive administrative and personal support to senior management. The role demands excellent communication, strong follow‑up, and the ability to manage multiple priorities in a fast‑paced, confidential environment.

Key responsibilities

• Manage the Director’s calendar, appointments, meetings and daily schedule.
• Handle emails, phone calls, correspondence and follow‑ups on behalf of senior management.
• Coordinate internal and external meetings, business engagements and appointments.
• Arrange business and personal travel, including flights, hotels, transportation and detailed itineraries.
• Prepare reports, presentations, letters, meeting agendas, minutes and other business documents.
• Maintain organized records, files, contracts and confidential documentation.
• Handle confidential business and personal information with the highest level of discretion.
• Support senior management with personal appointments and administrative requirements.
• Coordinate with internal departments and external service providers to ensure smooth execution of tasks.
• Maintain office and administrative records and ensure routine tasks are completed accurately and on time.
• Provide general administrative support and undertake other duties as assigned.

Required profile

• Bachelor’s degree or equivalent qualification preferred.
• Minimum 5 years of experience as a Personal Secretary, Executive Assistant, Admin Assistant, Office Manager or similar role.
• Previous experience supporting a Director, CEO, Managing Director, investor or senior executive.
• Experience in an investment company, financial services, real estate, family office or similar environment is an advantage.
• Excellent verbal and written English communication skills.
• Strong organizational and time‑management abilities.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint