Executive & Office Administrator

About the role

The Executive & Office Administrator ensures the smooth operation of the regional office in Jebel Ali while providing high‑level support to the General Manager. The role blends office management, facilities oversight, procurement, and executive assistance.

Key responsibilities

• Manage daily office operations, facilities maintenance, and workplace services.
• Coordinate office refurbishments, moves, and improvement projects.
• Oversee vendor relationships, service contracts and external suppliers.
• Process purchase requisitions and orders using SAP Ariba, liaising with Procurement and Finance.
• Liaise with hotels, travel agencies, landlords, building management and contractors.
• Arrange regional travel, accommodation, logistics and events.
• Maintain office budgets, supplies and administrative records.
• Provide executive support to the General Manager, including calendar, travel and meeting coordination.
• Prepare presentations, business correspondence and executive reports while ensuring confidentiality.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• Minimum 5 years of experience in executive assistance, office administration or facilities management.
• Hands‑on experience with SAP Ariba procurement processes.
• Proven ability to manage office operations, vendors and facilities.
• Strong organisational and stakeholder‑management skills.
• Professionalism and ability to handle confidential information.

Required skills

• SAP Ariba
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook

What we offer

• Competitive salary and comprehensive benefits package.
• Discounts on Stanley Black & Decker tools and access to partner programs.