Executive & Personal Assistant to CEO

About the role

This is a high‑trust, full‑time position supporting the Chief Executive Officer of a fast‑growing international healthcare group. The role blends executive assistance with personal support, requiring proactive ownership and precision across multiple time zones.

Key responsibilities

• Manage the CEO’s calendar and inbox, triage communications, draft responses, and coordinate meetings across UK, EU, GCC and US time zones.
• Prepare agendas, briefing materials, capture meeting decisions, and track follow‑ups to completion.
• Maintain a live overview of open items, deadlines and dependencies, surfacing potential issues early.
• Produce polished documents, summaries and correspondence from brief instructions.
• Arrange end‑to‑end travel logistics, including flights, accommodation, ground transport and detailed itineraries.
• Handle personal appointments, errands and lifestyle coordination in Dubai, protecting the CEO’s time.
• Act as a trusted gatekeeper, filtering requests and independently redirecting matters as appropriate.

Required profile

• Proactive – identifies needs and acts without waiting for direction.
• Diligent and reliable – consistently delivers on commitments.
• Highly organised with strong attention to detail.
• Discreet and able to handle confidential information.
• Excellent communication and stakeholder‑management skills.

Required skills